Legal Assistant
Coral Gables
Legal Assistant
Full Time • Coral Gables
Job Summary
We are seeking a highly motivated, organized, and proactive Legal Assistant to join our team. In this role, you will provide comprehensive legal and administrative support to three (3) attorneys in a fast-paced insurance defense practice. The ideal candidate is a hardworking team player who excels at managing tight deadlines and maintaining flawless file organization.
Responsibilities
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Case & Document Management: Prepare case-specific documents, including subpoenas; request and follow up on medical records; manage and organize case files.
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Scheduling & Docketing: Schedule hearings, depositions, mediations, and meetings.
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Deadline Tracking: Calculate, enter, and track strict legal deadlines to ensure attorneys are consistently prepared and on top of their schedules.
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Communication: Serve as a primary point of contact for clients, witnesses, judicial assistants, and opposing counsel.
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Administrative Support: Provide general office and administrative support as needed.
Qualifications
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Experience: Proven experience as a Legal Assistant (Insurance Defense experience strongly preferred).
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Software: Proficiency with PerfectLaw (or similar case management software) and Microsoft Office.
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Skills: Strong familiarity with legal procedures, terminology, and the court system. Excellent verbal/written communication and multitasking skills.
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Traits: Highly organized, exceptional attention to detail, and able to work well under pressure.
Compensation & Benefits
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Time Off: 3 weeks Paid Time Off (PTO) + Paid Holidays.
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Retirement: 401(k) with company match.
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Health & Wellness: Company pays 60% of health insurance. Dental and vision plans are available at the employee's expense.
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Perks: Paid parking.
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Growth: Annual discretionary salary and bonus reviews.
Compensation: $45,000.00 - $60,000.00 per year
About Our Firm
We are a full-service law firm representing clients throughout Florida, nationally and internationally. Our business attorneys are highly experienced in US based and cross border commercial transactions, business entity planning and governance, mergers and acquisitions, employment and labor law, franchise and distributorship matters and real estate law. Our litigation attorneys offer a broad based commercial and defense litigation practice on a statewide and national level.
Our attorneys are also actively involved in business and professional organizations based throughout North America and Europe. Thus, we have a unique understanding of many foreign jurisdictions, their respective business environments and trends, as well as their interplay with the United States.
Diversity Minority Qualified.
Pena Garcia & Diz, PLLC is dedicated to fostering diversity in the workplace. PGD is 100% minority owned. We have a commitment to hiring qualified lawyers from diverse backgrounds. Currently, 75% of PGD is staffed by a team comprised of both, male and female attorneys, hailing from different parts of the United States, with family roots stemming from various parts of the world. We have recruited and hired, and will continue to hire, top attorneys in the marketplace. Our partners have collectively over 100 years’ experience in our respective litigation, business, real-estate, and transactional fields. Our associates are groomed to become highly successful attorneys, via mentoring by our top-level seasoned partners.
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